Employment Opportunities » Executive Assistant to the CEO

Executive Assistant to the CEO

Code Number
512680-820484
Title
Executive Assistant to the CEO
Location
Walter L Cohen High School
Description
To apply online http://atsod.com/j/s.cfm/12IH

The Opportunity

The Executive Assistant (EA) to the CEO is under the direct supervision of the CEO. The EA ensures the integrity and accuracy of communications from the CEO’s office, compliance with contracts, and shares in general office duties and operations. The Executive Assistant supports the organization’s vision, mission, and philosophy by exhibiting excellence, competence, courtesy, respect, commitment to the school community, accountability, and ownership. This position continually requires demonstrated poise, tact, and discretion. The EA will demonstrate strong people, communication, project management, and problem-solving skills as this position is generally the first point of contact and has significant responsibility in representing the organization.

Essential Functions

Culture, Ethics, and Integrity

Understands, communicates, and exemplifies the goals and vision of the organization.

Contributes to and maintains the organization’s culture and identity, using the organization’s core values as a guide.

Helps create an environment and culture that enables the organization to fulfill its mission by meeting and exceeding its annual and long-term goals by conveying the organization’s mission to all stakeholders.

Operational Leadership

Manage, maintain, and coordinate CEO’s calendar and schedule.

Coordinate and schedule events such as conferences, meetings, travel, conference rooms, luncheons, etc.

Prepare a variety of reports and documents such as purchase orders, memos, notifications, letters, meeting agendas, PowerPoint presentations, expense reports and follow up items using various tools such as Microsoft office, google suite, etc.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Provide general administrative support including but not limited to incoming correspondence, phones, faxes, opening, sorting, and distributing mail.

Organize, file, and retrieve corporate documents, records, and reports while maintaining strict security of confidential information.

Greet visitors and determine whether they should be given access to specific individuals, handle incoming and outgoing visit request preparation, and the logging and verification of all visits.

Prepare official correspondences; as necessary, coordinate tracking functions, format correspondences, and mark recommendations.

Collect and prepare information for use in discussions/meetings with internal and external individuals.

Project management skills including planning and scheduling projects and ensuring timely completion.

Coordinate workflow and maintain a productive work environment

Schedule, coordinate and prepare accommodations for Student Advisory Council, Parent Advisory Council, and Employee Advisory Council.

Assists with other tasks and special projects as requested by the CEO/Head of School

Resource Management

NOCP Board Liaison

Minute Board and Committee Meetings

Immediate posting of draft minutes after each meeting

Timely Posting of physical agendas for all meetings

Ensure agendas are timely and appropriately posted in Board on Track

Take attendance at Board and Committee Meetings

Review Board documents (board member binder) with new board members

Immediately remove agenda after each Board and Committee meeting

Leadership Team

Assist CEO in preparation of agendas for Leadership Team Meeting

Schedule meetings each quarter (2 hours (learning meetings))

Follow up on outcomes (action items) of each meeting

Research and prepare the location and accommodations for annual retreat (Year in review and plans for next school year)

Executive Team Meeting (Development, Operations, Principal, Technology, and Workforce Talent)

Assist CEO in preparation of agendas for Executive Team Meetings

Schedule meetings each quarter weekly (decision meetings)

Follow up on outcomes (action items) of each meeting

Research and prepare the location and accommodations for annual retreat (Year in

Review and plans for next school year)

Director Meetings (Asst. Principal, Culture, Development, Operations, Principal, Technology, and Workforce Talent)

Assist CEO in preparation of agendas for Director Meetings

Schedule meetings each quarter weekly (decision meetings)

Follow up on outcomes (action items) of each meeting

Research and prepare the location and accommodations for annual retreat (Year in Review and plans for next school year)

Advocacy

Stays informed about research findings, emerging trends, and initiatives in education to improve practices

Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.

Other

Ability to work a flexible schedule with evening and weekend hours as required

Assumes the responsibility of tasks and special projects as requested by the Chief Executive Officerl or designee

Performs other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit

Performs multiple, highly complex, technical tasks with a need to periodically upgrade skills to meet changing job conditions

Work independently or with others in a wide variety of circumstances and in variety of complex processes. Flexibility is required

Responsibilities include but are not limited to: working independently under broad organizational guidelines to achieve department objectives; directing other persons within a department, large work group, and/or across several small work groups. Utilization of resources from other work groups may be required to perform the job’s functions.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

Bachelor’s degree or equivalent education / experience

Cursory knowledge of financial reporting systems

Computer skills including knowledge of Microsoft Office

Professional demeanor and appearance

Thorough understanding of the operation and function of an executive office

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.

Possess the ability to fulfill all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods to perform computer entry, participating in filing activity, lifting and carrying office supplies.

The employee must occasionally lift and/or move up to 15 pounds.

May require more than 40 hours per week to perform the essential duties of the position.

Fine hand manipulation (keyboarding).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May work prolonged or irregular hours

Frequent district wide travel; occasional statewide or out-of-state travel

The noise level in the work environment is usually moderate

Internal office space within a school environment
Benefits
Benefits:

We offer a competitive compensation package, including generous retirement contributions and comprehensive health benefits.

Salary is commensurate with experience.

NOCP encourages individuals of all identities and backgrounds to apply for this position. We are an equal opportunity employer fully committed to hiring a talented and diverse group of individuals. NOCP does not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Being authorized to work in the U.S. is a precondition of employment.



The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and duties required.
Requirements
Knowledge, Skills and Abilities Required:

Ability to handle multiple responsibilities

Excellent calendar management skills

Excellent oral and written communication skills

The ability to function both independently and as part of a team

Basic knowledge of a variety of computer software applications including Microsoft Office Suite, Google Suite, as well as customized databases

Ability to work efficiently and accurately with minimum supervision in a dynamic, interrupt driven environment.

Strong organizational and interpersonal skills

Ability to work with diverse groups and populations

Ability to interact with customers, senior level executives, and all other levels of employees

Other Requirements

Valid Driver’s license

Full Vaccination against Covid 19
Start Date
7/1/2022
Contact J'Vann Martin
Phone: (504) 335-0400
Fax: (504) 229-5222
jmartin@nolacollegeprep.org
2503 Willow St., New Orleans, LA 70113